Job Summary:

The purpose of this position is to support the Owner/Director of Services of Acceptional Minds in managing communications, research, organization, scheduling, task prioritization, and coordinator with external clients and vendors, while ensuring seamless coordination between the Owner/Director of Services and the wider team. This full-time position will typically work M-F, but must be able to flexible to work Sundays as needed.

Duties and Responsibilities:

Manage Communications, Calendar, and Schedule for the Director of Services
- Monitor, draft, and respond to emails on behalf of the Director of Services in a timely and professional manner
- Maintain and organize the Director of Services’ calendar
- Schedule meetings and appointments
- Send out relevant meeting and calendar reminders
- Ensure prioritized tasks are addressed and scheduled efficiently
- Balance Personal and professional obligations

Under the Direction of the Director of Services, conduct thorough scholarly research on current and evidence-based methods, interventions, and therapies
- Summarize findings and discuss recommendations with the Director of Services
- Summarize and properly site findings in presentation materials
- Utilize SPSS for internal data analysis

Organize the Owner’s workload,
- Help prioritize tasks
- Ensure deadlines are met
- Follow up with internal and external team as needed

Provide Meeting Support under the Direction of the Director of Services
- Attend meetings as needed
- Take detailed notes and upload them into SharePoint
- Follow up with team members to track progress and ensure project completion.

Required Skills and Abilities

Proficiency in Excel, Word, Outlook, SharePoint, online calendar management and data entry skills

Proficiency in Apple Systems (MacOS, iOS)

Exceptional interpersonal communication skills

Attention to detail, organization, and the ability to manage multiple tasks

Ability to appropriately communicate with a variety of staff, families, clients and external organizations

Ability to handle working in fast-paced and sometimes stressful work environment

Flexibility and the ability to prioritize job duties based on business needs

Ability to work in an environment with individuals with a variety of abilities

Ability to handle sensitive and confidential information properly, including, but not limited to, personal information of the administrative team, business and client related information, and any information covered under HIPAA.

Must be open to work Sundays, as needed.

Certification and License Requirements

Valid Driver’s License

Auto Insurance

CPR/AED Certification (within 90 days)

Mental Health First Aid (within 90 days)

Handle With Care (within 90 days)

Mandated Reporter (within 90 days)

ACES training (annually)

Physical Requirements

Prolonged periods of standing and walking

Must be able to kneel, sit, stand, crawl, push, and pull to assist children throughout the day

Must be able to lift up to 10lbs routinely and up to 50lbs occasionally

Must be able to safely perform a restraint under the training and guidance of Handle With Care.

Must be able to safely perform Ukeru physical de-escalation